Job Opening: Unilever
Job Role: Assistant Manager Legal Operations- Admin
Location: Bengaluru
Where This Position Fits-into The Team
- Part of the Unilever Legal Powerhouse – a team we’re currently building, which will consist of around 70 colleagues in Bangalore
- Integral part of the Unilever’s Legal Function – a global operation consisting of approximately 500 lawyers and specialists
- Based alongside the Uni Ops Function in Bangalore – a wider team of 1,600 that powers Unilever’s compass strategy through world class business operations enabled by technology and innovation
Your Key Responsibilities
- Line manage 2 Legal Operations Associates
- Manage the workload allocations of the Legal Operations Admin Team
- Creation of legal file records (external law firm work) in Legal Tracker or similar online tools.
- Raising Purchase Orders, helping to resolve issue around legal fee / cost billings and budgets, liaising as needed with external law firms
- Supporting legal team members with travel bookings and booking revisions, using
- Unilever’s online travel booking systems
- Data gathering and collation – including following-up by email and calls required information
- Creating attractive PowerPoint presentations, using text and guidance provided by other legal team members
- Proof reading and basic checking work
- Diary management
- Maintaining email distribution lists and internal and external contacts databases
- Communicate and collaborate effectively with the team to anticipate and solve problems before they occur
- Organising meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the programme, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly
- Engaging with and supporting other lawyers across the globe
- General administrative and office support as needed
Skills And Experience
- Previous people management experience
- Excellent project management skills and ability to manage numerous projects simultaneously in a fast-paced environment
- Ability to work with colleagues across multiple time zones and countries
- The ability to work independently and cross functionally under pressure
- Willingness and drive for process excellence
- Flexibility, high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills.
- Strong communication and organisational skills
- Attention to detail
- Willingness and drive for process excellence
- Can switch between multiple tasks
- Excellent written and verbal communication skills
- Strong Microsoft Office skills – including the creation of graphical presentations
- Experience of working within a multinational corporate environment will be an advantage
Apply here