Job Opening: Unilever
Job Role: LSC- Legal Operations and Legal Admin
Location: Bengaluru
PQE: 3 years
Where This Position Fits-into The Team
The advertised position, based in Bangalore, India, is a full-time employee role within the Unilever Group and fits-into the wider legal team as follows:
- Member of the Global Legal Service Centre (LSC).
- Member of the Global Legal Operations team.
- Based in Unilever’s offices located in Bangalore, India.
- Member of the broader global legal function, cooperating with: all of the lawyers’ network, Business Group lawyers, Business Operations lawyers, Business Unit and country counsels, IP/patent/trademark specialists and other legal colleagues.
- Strong emphasis on supporting the administrative tasks, operational tasks and analytics which take time away from other legal team colleagues, working primarily within the Key Fields summarised here below.
- The employee, if a lawyer or experienced paralegal, may also be asked to support simpler legal tasks, including Basic contract support as noted below.
What You Will Do From Day-to-day
The successful candidate will be a person who:
- Can manage a workflow that inherently crosses a wide range of time zones.
- Can switch between legal administrative and/or operations tasks.
- Has an interest in the Key Fields.
- Implements efficiency-building initiatives for the business and across the legal function to drive excellence and efficiency.
- Actively promotes and facilitates close collaboration between legal teams.
- Accepts that the job scope is inherently dynamic, responding as needed to the diverging needs of the wider global legal team.
Key Interfaces
Within Legal – Business Unit legal teams, Business Group legal teams, Country Legal teams, Business Operations Legal Team, Company Secretarial team, M&A team, Business Integrity teams, Data Privacy teams.
Within Business – business partners from Business Groups, Business Units, Business Operations, Procurement, UniOps.
Critical success Factors for the Job
- at least 3 years in corporate function administration and operations work and/or paralegal or analytics work. Experience with legal function administration and operations work would be helpful.
- Good experience working with workflow tools, digital collaboration tools, matter management/case management tools, reporting tools. Experience with legal technology tools would be helpful.
- Strong English spoken and writing skills.
- Experience of working in a global organisation
- Experience of work similar to one or more of the Key Fields.
- An exceptional ability to collaborate and communicate with others, both internally and externally.
- Sound cross-cultural skills, emotional maturity are each essential.
- Ability to handle multiple assignments and manage major projects to successful completion.
- Self-motivated.
- Mental agility, and a mental willingness to learn and understand unfamiliar areas of work.
- A willingness to work a flexible working day for effective communication with global team members.
- Ability to work with colleagues across multiple timezones and jurisdictions.
- Capable with Word, Excel and PPT, including the creation of graphical presentations.
THE KEY FIELDS
Data Collection And Dashboards
Example of work type
- Data gathering and collating, including chasing down by email and calls required information and emails.
Data Privacy
Example of work type
- Data gathering and collating, in order to be able to complete internal data privacy risk assessment forms.
- Chasing relevant internal personnel for any missing data points.
- Entry of relevant data into SaaS or data sites, or other electronic forms, each as needed to assess the data risk, following Unilever written guidelines for the same.
Company Secretarial Data Gathering
Example of work type
- Data gathering and collating, in order to be inform the content of annual and other Unilever Group reports.
- Chasing relevant internal personnel for any missing data points.
- Sharing a completed and disclosure and reporting pack for each query, for use by the relevant company secretarial team.
Legal Outsourcing And Travel Support
Example of work type
- Creation of legal file records (external law firm work) in Serengeti / Legal Tracker or similar online tools.
- Helping to resolve issue around legal fee/cost billings and budgets, liaising as need with law firms
- Supporting legal team members with travel bookings and booking revisions, using Unilever’s online travel booking systems.
Proposals, Polishing And Reporting Work
Example of work type
- Creating attractive PPT and other software proposal presentations, using text and guidance provided by other legal team members.
- Creating attractive PPT and other software reporting presentations, using text and guidance provided by other legal team members.Note – training will be provided in other software systems, as well as refresher training on Excel and PPT.
- Proof reading and basic checking (clause references etc) work for all kinds of documents.
Basic Contracting Work (where Applicable/optional)
Apply here